Pickwick Village Halloween Parade

The Pickwick Village Halloween Parade will take place at 5:30 PM, Oct. 31st. Trick or treaters should line up at the South Park Path entrance off Pickwick Drive (near the little lending library) at 5:30 PM to begin their night of festivities!

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Meeting Minutes for October 2018

Pickwick Village Homeowner Association Board

Meeting Minutes for October 9, 2018

Attendance
President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Additional attendees: Karen Ryan

Meeting called to order at 7:00 PM.

President:

  • Jim looked into the lien information on file for our subdivision.
  • The Wayne County Commissioner and Executive secured an additional $361,112 of funds available in the Wayne County budget to help address the crumbling roads in Canton. The Commissioner is reinstating the Township Road Initiative and has doubled the allocation for Canton. Canton will receive a total allocation of $750,000 for road repairs. Jim has emailed Pat Williams to see how the funds will be distributed.
  • The city scheduled an informational meeting for residents affected by the Willow Creek drainage issue on October 16.

Vice President

  • No report.

Treasurer

  • Karen has carefully reviewed the budget for the remainder of the year, and everything appears to be in good shape.
  • Bills were presented for the new addition to the playscape in the north park (to replace the damaged slide), the chili cookoff supplies, watering for the island landscaping, welcoming, and the Halloween parade. Emily made a motion to accept all presented bills. The motion was seconded and passed 6-0.

Secretary:

  • Minutes were approved over email.

Welcoming:

  • Katy welcomed new neighbors on Brookshire Drive and Courtland Drive.

Beautification:

  • A new climber has been installed on the north park playscape to replace the damaged slide.
  • Jason contacted the landscaper who provided estimates for installing trees near the tiny libraries and was advised to wait until spring to plant any new trees. The board will consider purchasing and planting the trees in spring 2019.

Social update

  • The first annual Pickwick Chili Cookoff had five entries. The Noel family won first place ($25 gift card and trophy); the Windeckers came in second ($15 gift card).
  • The Halloween parade will be held on October 31 at 5:30 p.m. in the south park. Volunteers are needed to help hand out treats.

Old business:

  • Jim has ensured that all liens are registered and up to date. Jim has found a couple of options for new attorneys to handle the liens. Karen Ryan will contact the Willow Creek board to see who they are using, since they previously used the same lawyer used by Pickwick (who is retiring).
  • The board discussed installing Frisbee golf nets in the north park. The board will obtain quotes, with the goal of installing them in the spring.

 

The meeting adjourned at 7:38 p.m.

 

Next meeting: 7:00 p.m. on November 13 at 6757 Brookshire.  All are welcome to attend and get involved!

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Chili Cook-Off – Fall Movie Night

On October 6th we will host a Chili cook-off followed by our Fall Movie Night for the kids (big and small) featuring the movie CoCo, at the North Park Pavilion.

CALLING ALL PICKWICK CHEFS!
If you think you make award-winning chili, we need you! The rules are simple… It MUST be homemade, NO store or restaurant purchased chili! Should arrive in a Crockpot with lid. All chili entries MUST be entered no later than 5:00 p.m.

WHERE: NORTH PARK PAVILLION
WHEN: SATURDAY, OCTOBER 6th

JUDGING/TASTING: STARTS @ 5:00 p.m.Prizes, trophy, and bragging rights are at stake!!!   

—–

MOVIE IN THE PARK
The movie will start at dusk so bring your blankets and prepare to snuggle up to watch CoCo.

All residents are welcome.

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Meeting Minutes for September 2018

Attendance

President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Additional attendees: Steve Kilijanczyk

Meeting called to order at 7:00 PM.

President:

  • No report.

Vice President

  • No report.

Treasurer

  • The current account balance is $18,732.56. The treasurer’s report was approved.
  • The overall budget will need to be revisited in November or December to more accurately reflect estimated expenditures for 2019.

Secretary.

  • August minutes were approved by email and posted to the website.

Beautification

  • Members of the board who were available held a special meeting with Teta Services to discuss lawn and snow services. The quote provided by Teta was comparable to the previous year’s quote, the only change is the additional cost of filling the gator bags for the trees in the north and south parks. Jason has previous quotes from other companies and has reached out to additional companies, with no response. Teta’s quote was the most affordable, and the company has ensured the board that snow plow services, in particular, will be improved during the coming season.
  • A motion was made and seconded to accept the quote from Teta services to provide lawn care and snow removal for the 2018-2019 seasons. The motion passed 7-0.
  • The south park path was recently sealed. The professional who sealed the path estimated that it should be sealed no more than one additional time; after that, any further sealing would not be worth the investment. The path will need to be replaced.
  • The paint on the playscapes in the north and south parks did not last the year. The company that did the painting came out and touched up the paint. This was not done to the satisfaction of the board.

Welcoming

  • Katy will arrange for welcome a gift for the new family once they have moved in.

By-Laws:

  • One resident contacted the board for approval to add a path. The board directed him to the appropriate Canton guidelines.

Social Media

  • Kyle is fleshing out the details on the new website. The board was given a link to test and make suggestions.
  • Jason suggested that the new website include a FAQ page. Kyle has been working on adding that.

Old Business:

  • The quote for the trees came in higher than the amount that the board approved during the August meeting. Stacey checked with two other landscape companies, and their estimates were equivalent to the quote Kyle obtained.
  • A motion was made and seconded to delay the purchase of trees for the tiny library until next fall. The motion passed 7-0.
  • Jason and Stacey will order the items to replace the damaged slide on the north park playscape.
  • The chili cookoff will take place on October 6, followed by a movie night that evening. Stacey created a flyer, which has been distributed by email and on Facebook.
  • Jim is going to look into options for a new lawyer to handle liens.

New Business:

  • Stacey estimated that the upcoming Halloween parade, chili cookoff, and holiday lights contest will cost approximately $100 each ($300 total). Karen will allocate that money accordingly within the existing Social budget.
  • Mike suggested that we create central files (using Google docs or other cloud storage options) to store information pertinent to each position on the board. This would ease transitions for new members. The documents would be password-protected and accessible only by current or incoming board members. Another option would be to create a password-protected section of the new website that could be accessed only by board members. This should be discussed further at the next meeting.

Meeting adjourned at 8:00 PM.

 

Next meeting: Date and location? at 7:00 PM.  All are welcome to attend and get involved!

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Meeting Minutes for Augus 2018

Pickwick Village Homeowner Association Board

Meeting Minutes for August 14, 2018

Attendance (absent members are highlighted)

President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Additional attendees: Sandra Cross, Steve Kilijanczyk, Kathy LeFevre, Karen Ryan,

Meeting called to order at 7:00 PM.

President:

  • Jim reported that the Canton Roads Millage proposal passed on August 7. The first year of the program will focus on main roads and drains. Barchester is listed as one of the priority roads to be addressed after the drains.

Vice President

  • Stacey suggested purchasing two trees to place by the two tiny libraries (one by each library). The Cleveland Pear is on Canton’s list of recommended trees. It is very tolerant against draught, ice, and pests. Kyle offered to get quotes for two trees.
    Emily motioned to spend up to $600 to purchase the trees, once Kyle has received the quotes. Katy seconded. The motion passed 7-0.
  • Stacey introduced the option of doing a chilli cookout to accompany the fall movie night in the north park. The cost would be minimal and could be covered by funds available in the Social budget. The board agreed by general consensus. Stacey will work on developing a flyer. A date will be set closer to the fall, tentatively aiming for the last weekend in September or first weekend in October.

Treasurer

  • Karen Willis is transitioning to the role and will have a report at the next meeting.
  • The Association is still in need of a new lawyer to handle the liens.

Secretary.

  • No report. The previous meeting was the Annual Picnic, for which there were no minutes to approve.  

Welcoming

  • Katy was advised of one new homeowner and will arrange for welcome a gift for the family.

Social Media

  • Kyle needs a list of the email addresses for all active Board members. Sandy asked to continue receiving Board emails as an at-large member.
  • Kyle would like to move the Pickwick Village website from a private server to Justhost to facilitate web updates and reformatting. This move would allow Board members to have a central log-in, which could be passed forward to future board members. The cost would be approximately $150 for three years.
    Kyle motioned to spend $150 for a three-year subscription to JustHost for the Pickwick Village website. Katy seconded. The motion passed 7-0.

By Laws: No report.

Beautification

  • The Board discussed plans for obtaining plow and lawn services for fall 2018 through summer 2019. Jason will speak with the company we used in 2017-2018 and try to schedule a special meeting to discuss changes and improvements that would be required in order for us to sign a new contract with that company. He will also invite estimates from additional companies.
  • The board discussed options for replacing the damaged tunnel slide on the north park playscape. Stacey found a rope ladder and handle bars similar to the ladder on the playscape in the south park.
    Emily motioned to spend up to $500 to replace the tunnel slide with an appropriate, safe feature. Stacey seconded. The motion passed 7-0.
  • Jason has secured one estimate for sealing the south park walkway, patching the cracks, and repairing the dip in the sidewalk. The quote was approximately $3000.
    Jason motioned to repair the south park walkway. Katy seconded. The motion passed 7-0.
  • Sandy brought up the idea of adding a walkway to the north park. The Board discussed the idea and determined that it should be considered at a later date, as part of larger discussion of replacing the playscapes and fully replacing the walkway in the south park.

New Business:

  • None.

Old Business:

  • None.

Meeting adjourned at 8:05 PM.

Next meeting: September 11th in the north park pavilion at 7:00 PM.  All are welcome to attend and get involved!

 

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