Pickwick Village Homeowner Association Board Meeting, July 8, 2020

Attendance (absent members are highlighted)

President: Stacey Krum

Vice President: Katy Marquart

Treasurer: Karen Willis

Secretary: Emily Kagey

Beautification: Jason Willis

By Laws: Mike Tykoski

Welcoming: Kristin Noel (via phone)

Social Media: Kyle Stone

Guests: Wesley Krum; Karen Krot

 

The meeting was called to order at 7:10 PM.

 

President’s report:

  • Stacey proposed we revisit the idea of a printed newsletter. The board discussed options for frequency and timing and will aim for a semiannual newsletter, published in January and June.

 

Vice President’s report:

  • No report

Secretary:

  • Minutes from the June meeting were approved unanimously.

Treasurer’s Report

  • Payment for one outstanding lien was collected this month when the house sold to new owners.
  • Five homes have not paid this year’s dues. A letter will be sent out to homeowners who have not paid, notifying them that a lien will be placed on the home if payment is not made by August 15.
  • The treasurer’s report was approved unanimously.

By-Laws:

  • No report.

Beautification:

  • Board members met on June 13 and 14 to trim trees and remove debris from the north and south parks. The response from neighbors has been positive.
  • Jason received three quotes for additional mulch to be added to the playscapes and the trees on Lilley. The board discussed the pricing and determined that mulch is not needed on the playscapes this year, as we are somewhat late into the season and the parks are getting less use this summer. Instead, the board will seek quotes for cleaning up and adding mulch to the six smaller islands in cul de sacs throughout the subdivision.
  • The board planned to revisit the topic of mulch for playscapes in early spring 2021, with the goal of having mulch added in June 2021.

Welcoming:

  • Two Pickwick Village homes sold in June. Welcoming packages have not yet been delivered, due to concerns surrounding the pandemic. Two Pickwick homes remain on the market.

Social media

  • Kyle has been working to delete the Pickwick Facebook page, as the Facebook group is now the primary social media site.

Old business

  • The annual picnic was tentatively scheduled for August 1. The board discussed options for various neighborhood activities, in lieu of an annual picnic and camp-out this year:
    • July 24: Project the season’s first Tiger’s Game in the North Park; provide lawn markings to ensure social distancing.
    • August 1: Pickwick Slow Roll Bike Parade; begin at the South Park path at Hanford, process through the subdivision, end with a treat at the finish line; mark the start and finish lines with balloons.
    • August 29: Movie night at the North Park; project the movie onto the side of a home at the north entrance; provide individual popcorn bags and water; provide markings on the lawn to ensure social distancing.
  • A motion was made to move forward with these three events. The motion passed unanimously. Stacey will begin to make arrangements for the projector and draft a flyer to be distributed to residents.
  • Roads update: Permits are being released by Wayne County, and the township anticipates that work will start by the end of July. Once leadership meets with contractors, they will update us with specific dates.

Remarks from visitors:

  • Karen Krot provided information about excessive speeding on Greenwood drive. Cars frequently use Greenwood as a cut-through and do not follow speed limits, creating a sever safety problem for residents on the street. Karen asked what could be done to discourage speeding, including adding a three-way stop at the intersection of Greenwood and Pickwick. The board agreed that this is a problem.
    • Residents are encouraged to contact the Canton Police non-emergency number (734-394-5400) and report traffic and speeding violations.
    • Residents are encouraged to contact Wayne County (1-888-762-3273; https://www.waynecounty.com/departments/publicservices/roads/traffic-operation-office.aspx) and submit complaints; if enough individual complaints are received, the county can look into adding a stop sign.
    • Kyle will send an email blast and post these recommendations to the neighborhood’s Facebook group as well.

The meeting adjourned at 8:05 p.m.

The next meeting is scheduled for 7:00 p.m. on Wednesday, August 19 in the north park pavilion. All are welcome to attend and get involved!

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Pickwick Road Construction Project Update

Road construction for the 2020 Pickwick Village road project is scheduled to start August 3rd!!!
Please note that the date is subject to change based on the weather and how well construction progresses in subdivisions scheduled ahead of us.  If it changes I will let you know.   But right now it is August 3rd.
Attached is a PDF of the specific sections of road that will be under construction (Barchester almost a total redo, Pickwick at Trotwood, and Greenwood at Lilley).   
The Township had the final say on what sections are being done.  We have other sections that need attention but please remember that this is a 20-year program so we can do more projects in the coming years.
And we do not necessarily need any more special assessments.  For example, going forward we can do a $50,000 project for a 5% match of $2,500 which the Board can plan for within its current budget.
The contractor doing the work will be Great Lakes Contracting.
Any full widths of road being redone will be done on one side and then the other, so there should always be an open road.
The Township asks the following of residents that live on or near the sections of road that will be under construction:
–  Park in their drives instead of the street would be strongly encouraged during construction, or parking a good distance from the pavement improvements is always a good idea.
– They will be asked to move vehicles if they are in the way.
– Also, please ask that they have their lawn sprinkler systems turned off while work is occurring in front of their homes.  The excess water can make the work more difficult for the contractor, especially if it is filling open holes in the pavement.
Road construction will probably take 3 weeks and possibly more to complete!
If you have any questions email the board or call me at 734-981-9199 or contact the Township at 734-394-5100.
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2020 Pickwick Village Summer Events

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Pickwick Village Homeowner Association Board Meeting, June 11, 2020

Pickwick Village Homeowner Association Board Meeting, June 11, 2020

Attendance (absent members are highlighted)

President: Stacey Krum

Vice President: Katy Marquart

Treasurer: Karen Willis

Secretary: Emily Kagey

Beautification: Jason Willis

By Laws: Mike Tykoski

Welcoming: Kristin Noel

Social Media: Kyle Stone

Guest: Karen Ryan; Jim Leddy

 

The meeting was called to order at 7:10 PM.

 

President’s report:

  • The bench by the tiny library in the north park has been replaced. The board will plan to replace the bench by the tiny library in the south park next year.

 

Vice President’s report:

  • No report

 

Secretary:

  • Minutes were approved via email.

 

 

Treasurer’s Report

  • A Pickwick Village home that is pending sale had a lien on it for unpaid dues. Karen is working with the attorney to collect the lien payment.
  • Seven homes have not paid this year’s dues, and two homes have not paid the special assessment.
  • The board previously discussed extending the deadline for dues payments, to allow flexibility during the pandemic. The deadline is June 30. After June 30, residents will be required to pay a 100% penalty on late payments.

 

By-Laws:

  • No report.

 

Beautification:

  • The board approved getting quotes to remove larger dead trees.
  • Quotes for additional mulch for the playscapes are coming in and will be presented at the next meeting.
  • The board agreed to meet on Saturday, June 13 to trim trees and clean up landscaping in the south park.

 

Welcoming:

  • No Pickwick Village homes have sold in the past month.

 

Social media

  • The board discussed the need for trees along sidewalks to be trimmed to a height of seven feet, per Canton ordinance. Kyle will send out an email reminder and post the information on Facebook.

 

Old business

  • The annual picnic was tentatively scheduled for August 1. The board discussed whether a picnic would work this year, given the ongoing need for social distancing. Board members decided that, in lieu of an annual picnic and camp-out this year, we will provide other smaller and socially distanced options throughout the summer. The board brainstormed ideas and will continue to develop and implement ideas throughout the summer. Some initial ideas include:
    • A movie projected in the north park, with circles spray-painted on the lawn to mark appropriate distancing between families
    • A bike parade through both parks
    • Bringing in an ice cream or Kona ice truck (assuming the trucks would not be self-serve)
    • A silent auction (money can be put toward next year’s picnic or donated to a charity)
  • Additional maintenance still needed in the south park includes a French drain leading to the main park drainage and pea gravel around the playscape.
  • Roads update: Pickwick Village is still on the list for road repairs this year. Canton plans to begin projects in June, but dates have not been officially announced.

 

Remarks from visitors:

  • Jim Leddy provided an update on the roads project. Pickwick Village is still on the list for road repairs this year. Canton plans to begin projects in June, but dates have not been officially announced.

 

The meeting adjourned at 8:10 p.m.

 

The next meeting is scheduled for 7:00 p.m. on Wednesday, July 8 in the north park pavilion. All are welcome to attend and get involved!

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Pickwick Village Homeowner Association Board Virtual Meeting, May 13, 2020

Attendance (absent members are highlighted)
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone
Guest: Charlie Schmidt – J. Averie Landscape Management

The meeting was called to order at 7:00 PM.

President’s report:

  • A resident expressed concerns about drainage in the south park. Flooding is causing mud accumulation on the path and creating slippery conditions.
    • Jason received an estimate several years ago to handle the drainage issue in the park, but it was voted down in a subdivision-wide vote.
    • Maybe get a group of us together and volunteers to complete some of this work.
    • Potential ideas:
      • French drain/pipe leading to the main drain around and near the playscape
      • Pea gravel or small rock edge extending 2 – 3 feet out from playscape edging all the way around or in space between edging and sidewalk
      • Move small bubble climber into open space inside the wood chipped area of the playscape
      • Straighten trashcan
      • Move picnic table to a dryer area
    • Jason will get estimates for an option.
  • A few trees in the parks have died (3 in the south park and one in the north park).
    • Jason will take down the tree in the north park.
  • The bench at the north park tiny library has been repaired.
  • The board will schedule a date in the near future to remove dead trees, move the bubble climber, and provide other upkeep in the south park.

Vice President’s report:

  • No report

Secretary:

  • Minutes were approved via email.

Treasurer’s Report

  • Karen has collected all but three outstanding special assessment payments from last year. There are currently only 15 outstanding payments for 2020 HOA dues. Residents will have until May 30 to make payments for 2020 dues this year, to provide flexibility while residents cope with the COVID19 pandemic.
  • Karen reviewed the votes from the questionnaire that went out with dues announcements, asking if residents would be interested in a paper or electronic newsletter. The votes were about 50/50.
  • The board reviewed the 2020 budget and made minor adjustments to reflect expected expenses.
  • The treasurer’s report was approved unanimously.

By-Laws:

  • Mike responded to a resident who was asking for a letter indicating that the subdivision does not have any guidelines for new paving, beyond the city guidelines.

Beautification:

  • The board approved getting quotes to add mulch to level out the playscapes (approximately 2 inches).

Welcoming:

  • Two houses sold in April 2020. Welcome packages have not yet been delivered, due to social distancing measures. Three houses are currently on the market.

Social

  • The annual sub-wide picnic is tentatively scheduled for August 1. All Year Rentals and Kona Ice Truck have been scheduled to come.

New business

  • The annual sub-wide picnic is tentatively scheduled for August 1. All Year Rentals and Kona Ice Truck have been scheduled to come
  • A motion was made to purchase a metal bench for the south park tiny library (estimated cost: $80 to $100). The motion was seconded and passed unanimously.

Old business

  • The board approved a new lawn and snow contract with J. Averie Landscape Management via email vote. The new contract is for $15,000 for one year of lawn care and snow removal. Lawn care includes mowing both parks, the Lilley boulevard and 5 islands; removal of grass clippings from paved surfaces; application of lawn care three times a season; weeding of the Barchester island (monthly); and garbage removal from North and South Park waste bins. Snow includes plowing once 2” of snow has fallen, and salt application and intersections and entryways to the subdivision (no limit to the number of visits).
  • The board approved, via email vote, the addition of fresh mulch to the Barchester Island

Remarks from visitors:

  • Charlie thanked the board for letting him join us and for selecting his company work with Pickwick. He told board members to contact him directly with any questions, comments, or concerns.

The meeting adjourned at 7:45. The next meeting is scheduled for 7:00 p.m. on Wednesday, June 10 in the North Park Pavilion (location tentative, dependent on social distancing guidelines in place).

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Pickwick Village Homeowner Association Board Virtual Meeting, April 15, 2020

Attendance (absent members are highlighted)

President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone

The meeting was called to order at 7:00 PM.

President’s report:

  • UPDATED: Yard Waste Pick-Up will resume starting 4/14, but there may be delays. If yard waste does not get picked up on the scheduled day, leave it at curb and it will get picked up some time that week.
  • The tiny Libraries are being sanitized, wiped down and re-stocked on a regular basis. There has been lots of recent usage.
  • The South Park garbage is overflowing, and people are still throwing trash at and around the can (dog poop bags specifically). With landscapers and lawn companies not being able to work until at least May 1, we may need to send out a reminder to residents to not leave waste on the ground.
  • Roads Update: The township hopes to start work on the roads projects as soon as possible after the end of the stay-at-home order. The plan was to begin some work in April, but that has been pushed back. Bill Serchak will be creating an update to send to all subdivisions in the program.
  • PICKWICK VILLAGE SHOUT-OUTS:
    • To all who are on the frontlines—nurses, doctors, police officers, firefighters, EMTs, delivery drivers/workers, mail carriers, grocery workers, etc.—THANK YOU!
    • To all who have decorated their homes with Christmas lights, hearts, rainbows, window paintings, cut-outs, etc., THANK YOU!
    • To all those who have created amazing sidewalk chalk displays—from challenging obstacle courses to inspiring messages to beautiful drawings—to make walks in the neighborhood fun and enjoyable, THANK YOU!
    • To all who have helped a fellow Pickwick Villager in ANY way through this crazy, tough time! THANK YOU!

Vice President’s report: No report

Secretary: No report.

Treasurer’s Report

  • As of 4/15, 36 homes have not paid the dues.
  • The treasurer’s report was approved unanimously.

By-Laws: No report.

Beautification:

  • Jason received an updated quote from Swifty lawn services. The cost increased this year; Jason will contact Swifty to determine if a discount can be provided for a multi-year contract.

Welcoming:

  • Three houses have sold since December 2019; welcome gifts have not yet been delivered due to limits on non-essential purchases and the need for social distancing.

Social: No report.

New business

  • The board reviewed the 2020 budget. Once the quote for lawn maintenance is finalized and other line items have been reviewed by the board, the treasurer will provide an updated 2020 budget for approval at the May meeting.

The meeting adjourned at 7:55. The next meeting is scheduled for 7:00 p.m. on Wednesday, May 13 via videoconferencing (tentatively).

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Pickwick Village Homeowner Association Board Meeting Minutes for Feb. 19, 2020

Attendance
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski      
Welcoming: Kristin Noel
Social Media: Kyle Stone

The meeting was called to order at 7:00 PM.

President’s report:

  • No report.

Vice President’s report:

  • The vote on the Plymouth-Canton Community Schools bond will take place March 10. More information is available on the Canton township website.
  • Action item: The board will send out a reminder about the upcoming vote, along with resources for additional information.

Secretary:

  • Minutes were approved over email.

Treasurer’s Report

  • The treasurer’s report was approved unanimously.
  • All notices of dues have been sent out, and payments are coming in.
  • Karen notified the board that she will be stepping down from her role in summer 2020.
  • Action item: The board will plan to update the budget at the March meeting, as more of the dues payments will be completed then.

By-Laws:

  • The board received one request from a neighbor who would like to build a fence. Mike responded to the request.

Beautification:

  • Jason notified the board that he will be stepping down from his role in summer 2020.

Welcoming:

  • All neighbors who have recently purchased houses in Pickwick Village have been given a welcome packet.

Social

  • No report.

Old Business

  • The board discussed options for moving forward with placing liens on homes that have outstanding dues and special assessment payments.
  • The board approved language for the letter to be mailed out. The letter will state that homeowners have 45 days to pay the outstanding balance; after that time period, the board will move forward with placing a lien on the property.
  • A motion was made to send out notices of intent to file liens. The motion passed 7-0.
  • Action item: Letters explaining the intent to file liens will be mailed out via certified mail.

New Business

  • No new business was presented.

The meeting adjourned at 8:05 p.m.

Next meeting: The next meeting will be held at 7:00 p.m. on March 17 at 6747 Brookshire Drive.  All are welcome to attend and get involved.

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Pickwick Village Homeowner Association Board Meeting Minutes for Jan. 15, 2020

Attendance (absent members are highlighted)
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone

The meeting was called to order at 7:00 PM.

President’s report:
• Nearly 120 houses had decorations out when the holiday lights competition was judged. Winners were given their gift cards and signs to display in their yards. 

The winners this year were:
First place: 41946 Sunderlando 
Second place: 42173 Hartfordo 
Third place: 6760 Brookshire Driveo 

Honorable Mentions:
▪ 6887 Brookshire Drive
▪ 6604 Brookshire Drive
▪ 6637 Brookshire Drive
▪ 6108 Courtland Drive
▪ 42050 Hanford Road

• An email went out before the recent rain storm, asking residents to make sure storm drains were clear of debris. It appears that there was no street flooding during the storm. Thank you to all residents who helped with this effort. 

• The tiny libraries have been busy over the holidays and into January, with lots of turnover.

• Action Item: With upcoming expected snowstorms, Kyle will send out a neighborhood-wide email to remind residents not to park on the street during snow storms, as this impedes the ability of plows to clear the roads.

Vice President’s report:
• No report.

Secretary:
• Minutes were approved over email.
• All archived meeting minutes have been moved to the Google Drive.

Treasurer’s Report
• The treasurer’s report was approved unanimously.

• The association made progress in saving money for future projects. A motion was made to transfer $7,000 from savings to checking, to help avoid the need for assessments for longer-term future projects, including smaller roads projects. The motion was seconded and passed unanimously (7-0).

• The letter announcing 2020 association dues is ready to be copied and mailed out.

• A motion was made to purchase personalized magnets with the HOA email address, phone number, website, and Facebook group, to include in this year’s dues notice. The motion was seconded and passed unanimously (7-0).

• Action item: Members of the board will prepare the mailing at 7:00 p.m. on January 31.The magnets will be added to the mailing.

• Action item: Kyle will prepare the online payment system and then send an neighborhood-wide email alerting residents that they can pay online. 

• The board will plan to update the budget in February. 

By-Laws:
• No Report

Beautification:
• The board may need to find a new option to till the sand in the north park volleyball court this summer. Options could include renting one or seeing if a resident would let the board borrow one for this use. 

• The board discussed the need for better lighting around the sign at the Barchester entrance to the neighborhood.

• Action item: Jason is going to look into options for lighting the sign, and Stacey is going to price out a few solar options. 

Welcoming:

• Three Pickwick Houses have sold since November 1. Kristin has delivered their welcome packets. Two additional houses were on the market as of January 4.

Social

• The board discussed the need for both a Facebook page and a Facebook group. Now that the group has become more active and serves as the primary point of contact on Facebook, the page will be deleted.

Old Business

• No old business was presented.

New Business

• No additional new business was presented.

The meeting adjourned at 8:00 p.m.

Next meeting:
The next meeting will be held at 7:00 p.m. on February 19 at 6835 Brookshire Drive. All are welcome to attend and get involved.

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The 3rd ANNUAL Pickwick Holiday Lights Contest

WOW! Way to light up Canton, Pickwick Villagers! 

Out of 290 houses in our Pickwick Subdivision, we had 117 houses that were lit up for the holidays! You made it a really tough decision this year, but the Pickwick Elves made their choices. So, let’s get to the results…. DRUM ROLL PLEASE!!! 

1st Place – 41946 SUNDERLAND 
2nd Place – 42173 HARTFORD 
3rd Place – 6760 BROOKSHIRE DRIVE 

HONORABLE MENTIONS 
6887 BROOKSHIRE DRIVE 
6604 BROOKSHIRE DRIVE 
6637 BROOKSHIRE DRIVE 
6108 COURTLAND 
42050 HANFORD ROAD 

Congrats to the winners and the Honorable Mentions, there truly were MANY deserving houses! Thank you for taking part in our 3rd Annual Holiday Lights Contest! We look forward to next year for an even BRIGHTER turn out. 

Happy Holidays & Happy New Year 

– Your HOA Board 

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Pickwick Village Homeowner Association Board Meeting Minutes for Nov. 20, 2019

Attendance (absent members are highlighted)
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone

The meeting was called to order at 7:00 PM.

President’s report: No report

Vice President’s report: No report

Secretary:

  • Minutes were approved over email.
  • Action item: Emily will begin uploading past meeting minutes to the Google Drive.
  • Treasurer’s Report:
  • The treasurer’s report was approved unanimously.
  • Seven homeowners have not yet paid the special assessment, and one homeowner has not paid the 2019 regular dues. Karen is planning to go door-to-door to discuss outstanding dues with these homeowners.
  • Action item: Letters giving notice of pending liens will be mailed by November 30 via certified mail, with a deadline of December 31.
  • Karen is hoping to set up a Wave account before spring to email dues invoices for 2020. This free software enables the board to track all payments, invoices, etc. electronically.

By-Laws: No Report

Beautification:

  • Action item: Stacey will take down the “Drive safely” signs for the winter and store them until spring.
  • The last mow has been completed for the season, and the landscaping crew trimmed the shrubs on the Barchester island. They will trim the grasses first thing in the spring, and then trim them in the fall going forward.
  • Thank you to Pickwick resident Steve Dingman, who recently repaired the bench by the tiny library.

Welcoming:

  • A recent home sale fell through after the posted sale date, so Kristin will begin waiting more than 30 days after the sale date to deliver the welcoming gift.
  • Four houses in the neighborhood are currently for sale.
  • Action item: Three houses have sold recently; Kristin will deliver their gift in December.
  • Action item: Kristin will update the Welcome letter to include a request that new neighbors email the board with their email address and phone number, so we can keep them up-to-date on neighborhood happenings. Social
  • The Facebook group continues to grow.

Old Business

  • Action item: The Google drive is now accessible to all board members. The treasurer will upload the Dues spreadsheet, and the secretary will upload past minutes.
  • Action item: To ensure consistency in communication, either the president or the secretary will respond to emails to the general board address, to confirm that the message has been received and that the appropriate officer will respond; the message will then be directed to the appropriate officer as needed.
  • The meeting adjourned at 8:05 p.m.

Next meeting: The next meeting will be held at 7:00 p.m. on December 11 at Canton Brew Works. All are welcome to attend and get involved.

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