Pickwick Village Homeowner Association Board Meeting Minutes for Oct. 9, 2019

Attendance
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone

The meeting was called to order at 7:15 PM.

President’s Report:
• Stacey drafted a Pickwick newsletter with information about upcoming events and other neighborhood news. She will update to include the recent winners of the 2nd Annual Pickwick Chili Cookoff, and then the board will plan to distribute hard copies.
• Stacey will remove the gator bags from the newer trees in the parks, except for those at the two tiny libraries.

Vice President’s report:
• No Report

Welcoming:
• Kristin welcomed two new neighborhoods to the subdivision and delivered a mum to each.

Secretary:
• Minutes were approved over email.

By-Laws:
• No Report

Beautification:
• Gutter guards have been installed on the north park pavilion. One downspout is clogged, and Jason plans to clean it out.
• The updated snow plowing contract has been received, reflecting a change in ownership and management of the plow company.
• A motion was made and seconded to approve the one-year contract with Stiftys Property Maintenance. The motion was seconded. The motion passed 7-0.

Treasurer’s Report
• Karen asked the Credit Union about the availability of apps or other software enabling app-based payments and deposits. The credit union does not offer such software or apps at this time.
• Canton Township has cashed Pickwick Village’s check for the road repairs project.
• Seven houses have not paid the special assessment.
• The board discussed options for gathering electronic contact information, matched to home addresses. Two options include setting up a Google Form to capture that data, and/or including a separate form with the annual notice of dues.
• The treasurer’s report was approved unanimously

Social
• The winners of the 2nd Annual Pickwick Chili Cookoff were:
o First place: Mary Jane and Jim Richards, with “Papa’s Recipe”
o Second place: The Marquart Family “Dolche Dialbo”
o Third place: The Noel Family, “Sweet Booty Kickin’”
• The Halloween parade is scheduled for 5:30 on October 31. Stacey has all supplies for the parade and is working on scheduling volunteers to help distribute goodies in the south park.

Old Business
• Mike created a Gmail account for the Board. He will store the by-laws in the account’s Google drive and will create a folder for the minutes. Stacey and Kyle will be added as back-up email contacts for the main account.
o Mike is also looking into adding a Google Voice number to the account. This would provide a number for residents to call and leave a message, which would then be delivered to the board via email.
o Board members discussed the option of creating a magnet with board contact information (board static email addresses, Facebook group, potentially the Google Voice number) to distribute to residents.
• Mike found a company that can mail out dues notices and other materials for approximately $130 per mailing. The board would just need to upload the addresses and any documents to be included.
• Update on the Canton Roads Project:
o Repairs will be spread throughout the subdivision, to spread out who benefits from the work.
o The plans are still in the phase of being a proposal and have not yet been finalized.
• Stacey has the necessary documentation to update owners/co-owners on the board’s bank account.

• Liens Update:
o There are currently seven houses with outstanding payments:
o A letter has been drafted and approved by the board to inform homeowners of their outstanding balance and forthcoming liens on the property.

New Business:
• Mike is looking into adding a Google Voice number to the new Google account. This would provide a number for residents to call and leave a message, which would then be delivered to the board via email.
• Board members discussed the option of creating a magnet with board contact information (board static email addresses, Facebook group, potentially the Google Voice number) to distribute to residents.
• The board discussed the option of taking down the dead tree on the north end of the north park and replacing it with a flagpole. The association could then sponsor a flag-designing competition within the neighborhood to create a Pickwick-specific flag.

The meeting adjourned at 8:10 p.m.

Next meeting: The next meeting will be held at 7:00 p.m. on November 20 at 6747 Brookshire Drive. All are welcome to attend and get involved.

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Pickwick Village Homeowner Association Board Meeting Minutes for Sept. 11, 2019

Attendance (absent members are highlighted)

President: Stacey Krum
Vice President: Katy MarquartVice
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Kristin Noel
Social Media: Kyle Stone
Visitor: Jim Ledy

Meeting called to order at 7:30 PM.

President’s Report:

  • Stacey has ordered supplies for the Halloween parade and will work with Katy to pick up supplies for the Chili Cookoff. Due to advisories related to Eastern Equine Encephalitis, it was determined after the meeting that the movie night should be cancelled; the Chili Cookoff will be held October 5 at 5:00 p.m., with judging to begin at 5:30.

Vice President’s Report:

  • No report.

Treasurer’s Report:

  • Karen presented an update on the accounts. The report was approved unanimously.
  • Approximately 20 houses have not paid the special assessment. Karen is going to go house-to-house to deliver notices.

Secretary’s Report:

  • Minutes were approved over email.

Welcoming Report:

  • Kristin provided a report of Pickwick houses currently on the market and those recently sold. She will deliver a welcome packet to two new neighbors.
  • Kristin will draft a welcome letter that provides important upcoming dates and information about the email and Facebook groups.

Beautification Report

  • Jason plans to install leaf guards on the pavilion gutters before leaves begin to fall.
  • The board decided to postpone purchase of frisbee golf supplies, due to the large divets around the park. The topic will be revisited in the spring, once the ground has had a chance to settle.
  • Jason will try to schedule a special meeting with the board and the lawn/snow company to discuss plans for plowing this winter.
  • The gator bags can now be removed from all trees except for the two new trees by the tiny libraries and the western-most tree in the north park.

Social Media Report

  • The Board email address needs to be updated to remove Jim and add Kristin.
  • Mike is going to research the possibility of setting up a Google drive for Board documents.
  • The board discussed reinstating the newsletter. It was suggested that we research a service that can address and mail out copies, both for the newsletter and for annual dues.
  • The board also discussed sending out “save-the-date”-type postcards once or twice each year, prior to major events (e.g., the Chili Cookoff, Halloween, Annual Picknick and Movie Night)

Bylaws Report

  • No report.

New Business

  • Trash and recycling pick-up will be moving to Mondays in November.

Old business

  • Stacey, Jim and Karen will set up a time to update all accounts with our credit union. The board discussed the option of moving the account to a new financial institution with more flexible hours.
  • Lein reminder letters will be sent soon.

Remarks from visitors

  • Jim received notice from the state that the HOA needed to refile reports with Michigan LARA. He has filed the report and paid associated costs.

The meeting adjourned at 8:20 p.m.

Next meeting: The next meeting will be held at 7:00 p.m. on October 9 at  6760 Brookshire Drive. All are welcome to attend and get involved.

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The Annual Pickwick Village Picnic, Movie Nite & Campout is this Saturday, August 17th, 2019 in the North Park!

The Annual Pickwick Village Picnic, Movie Nite & Campout is this Saturday, August 17th, 2019 in the North Park!

PICNIC:

Festivities begin at 1:00 p.m.

Giant Water Slide, Bounce House, Kona Shaved Ice Truck, Fire Truck, Cake Walk, Giant Jenga, Ladder Ball, Corn Hole, Beach Volleyball, Horseshoes, Sub Sandwiches, Hotdogs, Burgers… OH MY!!!!

PLEASE BRING: 

Bathing suits, beach towels and a Baked Goodie of any variety to donate to the Cake Walk!

DON’T FORGET!!! OUR ANNUAL PICKWICK HOMEOWNER’S ASSOCIATION BOARD MEETING WILL BE HELD PRIOR TO THE PICNIC AT 12:00 p.m. in the NORTH PARK PAVILLION! ALL ARE WELCOME TO ATTEND!

MOVIE NITE:

The movie will begin at DUSK!

PLEASE BRING:

Lawn chairs and picnic blankets to enjoy some popcorn and a good movie under the stars!

The movie WONDER PARK (rated G) will be showing at the NORTH PARK PAVILLION THEATER.

CAMPOUT: 

Tent Set-Up – Any Time after 4:00 p.m.

Please check-in at the North Park Pavilion Camp Ground to sign in and receive your campsite sign. Breakfast will be provided in the morning with camp tear down to follow.

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Pickwick Village Homeowner Association Board Meeting Minutes for July 2, 2019

Attendance

President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone

Meeting called to order at 7:15 PM.

President’s Report:

  • As of this meeting, approximately half of the payments for the special roads assessment had been submitted. Jim will follow up with the township to see if there is an option to make a partial down payment before the full amount is due on July 31.
  • Thank you to Mike Humes (42273 Barchester) for trimming the roses on the island.
  • Jim has a box of old association-related paperwork. He will give it to the vice president to go through and determine what should be scanned and saved, and what can be tossed.

Vice President’s Report:

  • All reservations and bookings for the annual picnic were moved to the new date (August 17) with no additional fees. The flyer has been updated. An email will go out reminding residents of the new date, and new flyers will be distributed the first week in August.
  • The lawn service stated that they would come back this week to weed-whip the park and weed the island. (Update: This work was completed the week of July 8.) They will also look into the trees to be planted by the tiny libraries, which have been on backorder.
  • The gator bags around the trees in the north park need to be refilled, and one tree in the south park has died. Kyle suggested putting a pine tree in that place.

Treasurer’s Report:

  • Karen presented an update on the accounts. The report was approved unanimously.
  • A few houses have still not paid the annual dues; they have received a bill for the dues plus the 100% late fee.

Secretary’s Report:

  • Minutes were approved over email.

Welcoming Report:

  • Katy greeted a new family on Hanford. She has not been receiving as many notices of new neighbors. The board discussed whether it would be possible to have real estate agents provide this information more proactively, as well as information regarding how to sign up for neighborhood emails and social media groups.

Beautification Report

  • The drain repair in the north park does not seem to be working. Jason will plan to get a closer look and take photos once the park has been mowed.

Social Media Report

  • No report.

Bylaws Report

  • No report.

New Business

  • Delivery vehicles have been speeding through the development. Stacey and Katy priced out options for “Slow Down” signs. Emily made a motion to purchase them. The motion was seconded
    • Discussion: The board discussed whether to buy more permanent, and more expensive, options. Buying the less expensive options gives a chance to see if they are having any effect before making a larger investment.
    • The motion passed 6-0.

Old business

  • The annual picnic and camp-out has been rescheduled for August 17 in the north park.
  • The board will hold an additional August meeting on August 6 to discuss outstanding liens.

The meeting adjourned at 8:20 p.m.

Next meeting: The next meeting will be held at 7:00 p.m. on August 6 in the north park pavilion. All are welcome to attend and get involved.

The Pickwick Homeowner’s Association Annual Meeting and Picnic will be held at noon on August 17 in the north park pavilion. All residents are encouraged to attend and enjoy the festivities.

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Reminder: Road Project Special Assessment Due July 15th

Hi everyone,
The road project special assessment PASSED. A total of 222 votes were cast, of which 188 were YES and 34 were NO. Thank you for voting.
The timeline is tight so notices to collect the $137.93 per household have already been mailed.
The assessments are due on July 15, 2019.
The Township must have our $40,000 percentage match by July 31. Please refer to the following Payment Schedule:
July 15th———- $137.93 This can be paid online at https://pickwickvillage.org/product/special-assessment-payment/ (there is a 3% service charge making the online cost $143)
After July 15th—– $157.93 ($20 late fee)
After August 15th— $275.86 ($137.93 plus 100% late fee)

I know that some members are not in favor of this assessment, I’ve been on that side of some votes in the past, it’s difficult, but since it has passed hopefully the project will proceed without any glitches and I think in the long run it’s something that will benefit everyone.

If you have questions or need to discuss please send me an email at president@pickwickvillage.org

Also, please note that there is a LOT of interest in road projects for 2020 from other subdivisions, so the Township may be finalizing project dates on a first come first serve basis. In other words the sooner we get our money to the Township the better. If we’re late getting them the money our road project could get pushed out to 2021 instead of taking place next summer (2020).

Thank you.
Jim Leddy – Pickwick Village HOA – President

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Pickwick Village Homeowner Association Board – Meeting Minutes for May 7, 2019

Attendance:
President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Additional attendees: Kathy LeFevre

Meeting called to order at 6:10 PM.

President’s Report:

  • Reminder: Residents can contact Wayne County at 1-888-ROADCREW to report potholes that need to be repaired. Visit the Canton Public Works site for more information.

Vice President’s Report:

  • No report.

Treasurer’s Report:

  • Karen presented an update on the accounts. The report was approved unanimously.
  • Approximately 20 houses are now overdue for payment of their annual dues.
  • Karen will set up a PayPal account for the association, which Kyle will then link to the online payment interface to enable dues payments using PayPal.
  • Karen has the results of the surveys that were included with the dues notices; she will provide those to the board via email.

Secretary’s Report:

  • Minutes were approved over email.
  • Jason suggested that posting the minutes sooner after each meeting may help get more neighbors involved with the board.

Welcoming Report:

  • No report

Beautification Report

  • The board voted previously to purchase two trees to place at each of the tiny libraries. The trees should be installed within the next few days.
  • Jason applied a special spray paint to update the mulch on the main island. In the future, refreshing the mulch with an additional layer of mulch may be a better use of time and resources.  
  • Stacey and Jason examined the volleyball net in the north park and determined that it can be replaced next year, rather than this year.
  • A resident had asked, via email, if anything can be done about flooding in the south park. Kathy suggested that the board pursue having a Canton Civil Engineer come look at the issue and suggest solutions. This is a free consultation service provided by the township.

Social Media Report

  • A few neighbors recently posed questions to the board via Facebook and email. Pickwick neighbors are encouraged to reach out if they have questions, and anyone can respond to questions through the social media platforms.
  • The board will consider sending out postcards for events announcements in the future, rather than full-page flyers or newsletters. The postcards would save on postage and printing costs and could be a more effective way to advertise the annual picnic and campout, Halloween parade, chili cook-off, and holiday lights contest.

Bylaws Report

  • No Report

New Business

  • Pickwick Village was selected as one of the Canton Township Roads Projects for 2020. To complete the $200,000 project, the Pickwick Association must contribute $40,000 (or 20 percent). A special assessment will need to be approved for this amount. This works out to $137.93 per house.
  • Without the $40,000 contribution from the association, we will not receive any money for road repairs from the township. This would be a one-time special assessment, and not a recurring increase to the annual dues.
  • All money must be collected by July 31 of this year, so voting on the special assessment will need to be completed no later than June 4.
  • A motion was made and seconded to send out a ballot for residents to vote on the special assessment. The motion passed 8-0.
  • Kyle will send an email and post information to the association’s Facebook page, with information about the ballot.
  • Update: Ballots were mailed on May 9. The full ballot can be found at the end of these minutes.

Old business

  • Planning continued for the annual picnic and camp-out.
    • Stacey will create a flyer advertising the annual meeting, picnic, and camp-out. The flyer will include a request for donations for the cake walk.
    • Emily will call Scotty’s Potty and the Canton Township Fire Department.
    • Mike will purchase subs (including a veggie option), beverages, sides, popcorn, and bagels for the morning breakfast after the camp-out.
    • Kyle will bring charcoal for the grills.
    • Jim will bring hotdogs and hamburgers.
    • Stacey finalized the bounce-house and water slide; Emily’s house and Jim’s house will be used for power.
    • Stacey booked the Kona Ice Truck from 2:30 to 3:30. Residents will receive tickets to use when “purchasing” an ice.
    • Various lawn games will be set out.

The meeting adjourned at 7:15 p.m.

Next meeting: The next meeting will be the informational meeting and vote regarding the special assessment. The meeting will be held at 7:00 p.m. on June 4 in the north park pavilion. All residents are encouraged to attend.

The Pickwick Homeowner’s Association Annual Meeting and Picnic will be held at noon on June 22 in the north park pavilion. All residents are encouraged to attend and enjoy the festivities.

2019 Special Assessment Voting Ballot

Pickwick Village Homeowner’s Association

2020 Road Repair Project

Pickwick Village has been selected by Canton Township to be one of the subdivision road repair projects for 2020.  These projects use tax revenues from the road millage that passed last summer but also requires a percentage match by the subdivision.  Our road project would be a $200,000 project, which is the max allowed for 2020.  Our required percentage match is 20% of that, which is $40,000.  We have 290 homes in our neighborhood, so the obligation per home would be   $137.93 … We need to vote on and pass a Special Assessment to collect these monies. 

The purpose of this ballot is for each home to submit their vote on whether they want to approve a special assessment of $137.93 per household to be collected by July 15, 2019 (THIS YEAR) for a road repair project that would take place in our subdivision in 2020 (NEXT YEAR).  If this assessment passes we will use it to pay Canton Township our $40,000 match for the 2020 road project and the Township in turn will provide an additional $160,000 for that project in 2020 (for a total of $200,000).  If the assessment is voted down we get no money from the Township and no road project.  AgainThe road project will take place in 2020 but the Township has to have our match money by July of THIS YEAR. 

Sections of road considered for repair are based on Pavement Surface Evaluation Ratings (PASER).  You can review our ratings at www.canton-mi.org  under Services,  Roads,  right side Quick Links, Canton’s PASER Ratings (PDF).  For reference purposes the following sections are high on the list but actual repairs would be finalized later:

  • Barchester is worst at a PASER 4 rating, including a section of road at 6847 Brookshire
  • a 30 to 40 yard section of Greenwood off Lilley. 
  • a 40 yard section of Pickwick at Trotwood Ct
  • dip in road at 6823 Brookshire

If approved you will receive a special assessment notice for $137.93 that will be due by July 15,2019 THIS YEAR. 

This is one assessment of $137.93 this year (2019) for one $200,000 road project next year (2020).

A meeting to discuss this will be held:   at the pavilion in our North Park on Tuesday June 4th @ 7:00PM

Ballots must be received by Tuesday June 4th, 2019. 

– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –

2019 Pickwick Village – Member Ballot – 2020 Road Repair Project Special Assessment

Please circle your vote below, provide address or lot, sign, and return by June 4, 2019 in one of three ways:   1) Ballot box on front porch at 6757 Brookshire   2)  Mail to:  6757 Brookshire  Canton, MI 48187  3)  Meeting at pavilion in North Park on Tuesday June 4, 2019 at 7:00PM

Approve 2019 Road Repair Special Assessment of $137.93 for 2020 project:      YES            NO     

Address or Lot#:    ____________________________________________________

Signature:                ____________________________________________________


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Pickwick Village Homeowner Association Board Meeting Minutes for April 16, 2019

Attendance (absent members are highlighted)

President: Jim Leddy
Vice President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Additional attendees: Steve Kilijanczyk

Meeting called to order at 7:10 PM.

President’s Report:

  • The Pickwick Homeowners Association turned in a letter of interest for the Canton Roads Project. In late 2019, the township will begin doing work that does not require matches from subdivision. This year, the township is fixing all catch basins north of Ford Road, including Pickwick Village. Work has already begun on Hanford Road.
  • Residents can contact Wayne County at 1-888-ROADCREW to report potholes that need to be repaired.

Vice President’s Report:

  • It is time to begin planning the annual picnic and camp-out event. (See new business.)
  • Stacey sealed the tiny libraries and will re-stain them.

Treasurer’s Report:

  • Karen presented an update on the accounts. The report was approved unanimously.
  • Approximately 28 people had not paid their annual dues at the time of the meeting.
  • At the recent Neighborhood Know-How meeting, Karen talked to attorney to ask if there can be a one-time settlement offer to people with liens. She also found that we also need to change the interest rate listed in our bylaws.

Secretary’s Report:

  • Minutes were approved over email.
  • To archive minutes, Emily and Kyle are going to look into Google Drive storage

Welcoming Report:

  • No report

Beautification Report:

  • The mulch on the playscapes needs to be freshened. Jason obtained quotes and made a motion to pay $1,400 for two to three inches to be added to the playscapes in both parks and around the trees on Lilley Road. The motion was seconded and passed 8-0.
  • The board voted previously to purchase two trees to place at each of the tiny libraries. Jason will pursue the purchase and planting of these trees.
  • Three gator bags around trees in the south park had gone bad. Jason purchased and installed new ones.
  • Jason proposed using a special spray paint to update the mulch on the main island, which would cost approximately $100. A motion was made and seconded, and the motion passed 8-0.
  • The volleyball net in the north park should be replaced soon. Jason is going to look into the cost of replacing it.
  • Volleyball net needs to be replaced. Jason is going to look into cost of replacing.
  • Someone from Plymouth is coming to look at the drain in the North Park, which is sinking and could provide a liability issue.
    • Update: A motion was made and seconded, electronically, to spend $900 to fix the sinking drainage hole in the north park. The motion passed 6-0.

Social Media Report:

  • Thirteen dues transactions were completed through the online payment option available on the association’s website this year. Two were made with PayPal. Since the association does not have a PayPal account, these payments have not fully processed.
  • Karen is going to set up a PayPal account, which Kyle will link to the online payment system.

Bylaws Report:

  • Our bylaws that provides an option for board members to be exempt from paying dues. No board members are currently taking advantage of this rule. At the recent Neighborhood Know-How meeting hosted by the township, a representative of a local law firm reported that providing compensation to HOA board members is not permissible. Although no current board members have received any compensation, this language has been stricken from the Pickwick Village HOA bylaws to ensure we are in compliance with this rule.

New Business:

  • The annual Pickwick Village Picnic and Camp-Out/Movie Night will be held beginning at noon on Saturday, June 22. We may pursue a luau theme.
  • Volunteers are needed for the following:
    • Face-painting – Stacey will see if the Lacey family is available
    • Games: Mike will provide Jenga, corn hole, and ladder ball
    • Cake Walk organization
    • Michigan state police helicopter: Jason and Stacey will look into this
    • Fires truck: Emily will look into this
    • All Years Rentals Bouncy House and Water Slide: Stacey will pursue this
    • Food: We still need a volunteer to organize this. Food plans include:
      • Subs and hamburgers
      • Chips and popcorn
      • Water, juice boxes and soda
      • S’mores fixings
      • Waffle fixings
    • Stacey is going to look into having the Kona shaved-ice truck come

Old business:

  • The discussion about options for collecting unpaid dues was tabled.

The meeting adjourned at 8:10 p.m.

Next meeting: 6:00 p.m. on May 7 at the north park pavilion (or at 6677 Brookshire Drive, in the event of inclement weather). All are welcome to attend and get involved!

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Canton’s 2019 Road Improvement Program Begins

April 25, 2019, Canton, MI – Canton’s 2019 Road Improvement Program, funded by the Road Millage that was approved by voters last summer, will begin this week as crews mobilize to start work on both Saltz and Hanford Roads.  Construction of both roads includes the following:

Saltz Road: Concrete repairs and reconstruction from Beck to Lilley Roads

Hanford Road: Concrete repairs and reconstruction from Beck to Haggerty Roads. 

Due to the length of the construction areas, both road projects will be broken into sections.  Starting this week, crews will be working on a small section of Saltz Road just west of Canton Center and Hanford Road between Haggerty and Lilley Roads.  One-way traffic will be allowed in both construction areas.  Please drive carefully through the area and follow all posted detours.  Residents are advised to avoid the construction areas if at all possible. 

To view the list of 2019 Major County Road Projects as well as a tentative construction schedule, visit www.canton-mi.org/roads.

Media Contact: Canton’s Engineering Services Manager, Bill Serchak, 734/394-5150.

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Update: The Canton Township Local Roads Program

The Canton Township Local Roads Program that was approved last year is a 20 year program.  Under that program the projects to fix our residential subdivision roads will fall under two basic categories, those requiring a percentage match of money from the Homeowners Association (HOA), and those that do not require a match. 

In 2019, catch basins (i.e. drains) north of Ford road are going to be repaired / replaced.  Pickwick Village is one of the subs that will have it’s drains redone. 

The attached map shows the locations of these drains. 

This work will not require any additional money from our subdivision.  It is being done using the additional taxes collected from the increase to our property taxes that resulted from the passage of the roads program.  

I believe Hanford road is to be totally redone as part of this no-match work as well.

In addition to this no-match work, our HOA has also submitted a letter of interest to the Township stating that we would be interested in participating in a percentage match project.  The letter is non-binding, meaning it would require a vote of all HOA members to proceed.  These projects will replace sections of roads.  If we are selected for one of these projects we will announce a meeting to discuss in more detail.  The project would be a $200,000 project with a 20% match, meaning we would need to do a special assessment for $40,000 and if that passes, it would be about $140 per household.  

If you have questions or comments please come to the Annual Meeting on June 21st in the North Park.

Jim Leddy – Pickwick Village HOA President

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Pickwick Village Homeowner Association Board Meeting Minutes for March 2019

Attendance
President: Jim Leddy Vice
President: Stacey Krum
Treasurer: Karen Willis
Secretary: Emily Kagey
Beautification: Jason Willis
By-Laws: Mike Tykoski
Welcoming: Katy Marquart
Social Media: Kyle Stone
Meeting called to order at 7:20 PM.

President:
• The letter of interest for Pickwick Village to participate in the 2020 Local Roads Program is ready to be sent. Jim will serve as the point of contact. Subdivisions can propose projects ranging from 20,000–50,000 up to 100,000¬–200,000. the township did a PASER study and rated four areas as a level 4, meaning they are in the greatest need of repair. These include the main entrance points to the subdivision and other high-traffic areas. Our proposal will address these first, and then include other areas rated as needing repair, as funds allow. Based on the extent of repairs needed, Pickwick is proposing a project for the highest funding amount. If approved by the township, the association would need to vote on a special assessment.
• A motion was made and seconded to approve the proposal. The motion passed 6-0.

Vice President
● No report.

Treasurer • Karen presented an update on the budget.
• More than half of the dues had been paid by the time of the meeting.

Secretary:
• Minutes were approved over email.

Welcoming:
• No report.

Beautification:
• Jason is going to contact the township about the drainage issue in the park. He will also add “caution” tape around the sinking drainage hole in the North Park.
• Board members will brainstorm beautification plans to discuss at the April meeting. Previous ideas include:
-Drainage options for the parks, such as dry creek beds
-Tree planting
-Gutter covers for the pavilion (completed)
-Frisbee golf course

Social Media
• No report.

Social update
• The board will begin planning the annual picnic during the April meeting.

Old business:
• None.

New business:
• The board began a discussion about options for collecting unpaid dues. The discussion was tabled.

The meeting was adjourned at 8:15 p.m.

Next meeting: 7:00 p.m. on April 16 at World of Beer, 42820 Ford Road.
All are welcome to attend and get involved!

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