Pickwick Village Homeowner Association Board Monthly HOA Meeting June 17, 2021

Attendance:
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Ryan
Secretary: Emily Kagey
Beautification: Mike Tykoski
By-Laws: Kurt Richter
Welcoming: Kristin Noel
Social Media: Kyle Stone
Visitors: Steve Kilijanczyk

The meeting was called to order at 7:00 PM.

President’s report:

  • A resident has killed the carpenter bees found in the pavilion.
  • A resident had inquired about rototilling the volleyball court. The board discussed the topic and determined it should be done every two to three years. This year, work on the
    volleyball court focused on replacing the net and improving the posts.
  • The climbing net on the playscape needs to be reburied. Stacey will reach out to the resident who helped install it to see if this can be done.
  • See the “Social” report for more updates provided by the president.

Vice President’s report:

  • No report.

Secretary:

  • No report. Minutes were approved via email.

Treasurer’s Report

  • No report.

By-Laws:

  • No report.

Beautification:

  • No report.

Welcoming:

  • No report.

Social media

  • No report.

Social

  • Stacey provided updates and the board discussed the upcoming summer events:
    • Slow Roll (July 31 at 11:00 a.m.):
      • The ice cream truck has been reserved
      • Medals, tickets, and signs are available from last year’s event
      • Volunteers have been secured to guard the crosswalks
      • We will need to purchase balloons
    • Summer movie night (July 31)
      • Action item: We will need to select a movie
    • Neighborhood garage sale (August 12-15):
      • Mike will need to place the signs out at the main neighborhood entry
        points. Residents are encouraged to place their own signs out, as well.
      • Stacey will post the event on Nextdoor.
      • Kyle will post about the event on Facebook.
    • Annual picnic and campout (August 21):
      • The giant slide and bounce house have been reserved from All Year
        Rentals
      • The Kona Truck has been reserved
      • A porta-potty has been reserved for 10:00 a.m. on 8/21 through 10:00
        a.m. on 8/22
      • The meeting will start at 12:00 p.m., with the picnic to follow at 1:00 p.m.
      • We will do a cakewalk activity again but include only store-bought treats
      • Campsite set-up will begin after 4:00 p.m.
      • The board needs to select a movie
      • Action item: We need to decide on food for the picnic
    • Park clean-up
      • Action item: We need to select a new date for the park clean-up

Old business

  • At the next meeting, the board will discuss updates on the south park drainage project
    and mulch on the playscapes.
  • The board would like to revisit the street sign topper project.
    New business
  • None.

The meeting adjourned at 7:45 p.m.
The next meeting will be at Wednesday 7/14. The meeting is scheduled to be in the north park pavilion, as weather permits.

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Pickwick Village Homeowner Association Board Monthly HOA Meeting May 11, 2021

Attendance (absent members are highlighted):
President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Ryan
Secretary: Emily Kagey
Beautification: Mike Tykoski
By Laws: Kurt Richter
Welcoming: Kristin Noel
Social Media: Kyle Stone
Visitors: Jim Leddy, Jason Willis

The meeting was called to order at 7:00 PM.

 

President’s report:

  • Stacey and Katy met to pick dates for the summer events. These dates were approved and have been shared with the neighborhood:
    • Volunteer Neighborhood Clean-Up & Raffle – June 13
    • 2nd Annual Pickwick Slow Roll Bike Parade – July 31
    • Neighborhood Garage Sale – August 12–5
    • Annual HOA Meeting – August 21 @ noon
    • Annual Pickwick Picnic, Movie Night & Campout – August 21
    • Movie Nights Under the Stars – TBA
    • Chili Cook Off & Fall Movie Night – October 2
    • Annual Halloween Parade – October 31 @ 5:30 p.m.
    • Annual Holiday Lights and Decorating Contest – End of Nov. – Dec.
    • Annual HOA Dues Due – March 31

 

Vice President’s report:

  • No report.

Secretary:

  • No report. Minutes were approved via email.

Treasurer’s Report

  • As of the end of April, 96% of homeowners had paid the 2021 dues. Eight houses have not yet paid; several of these are related to transfer of ownership. Karen is reaching out to homeowners to receive the remainder of the payments.
  • The lawn contract and the deposit for the south park drainage project have both been paid.
  • The board received payment for one lien, leaving only one outstanding lien at this time.
  • The budget is on track. For a copy of the budget, please contact treasurer@pickwickvillage.org

By-Laws:

  • The board discussed implementing a new process for homeowners to secure letters needed for projects such as fences and patios, since the Pickwick HOA does not have any regulations outside of those set by Canton.
    • Katy volunteered to look into creating an online form that homeowners could complete to help the board quickly generate letters as needed.

Beautification:

  • The new drainage project for the south park will be completed by Reliable Landscaping. The board has paid the deposit for this project, and the work is scheduled to take place at the end of August or in September 2021.
  • Mike replaced the roofs on the tiny libraries.
  • Mike installed post-protectors on the tiny library posts and one volleyball post in the north park. He is working to preserve the volleyball tournament signs on the second post. Those will then be relocated to the outside of the new post protector or to an internal-facing post in the pavilion.
  • Mike will rent a rototiller to till the volleyball court this year. This can be done as part of the clean-up day on June 13.
  • The board received two quotes for new mulch on the playscapes. Both quotes were approximately the same cost (about $3400), but one quote from Swifty was for about 40% more mulch. Emily made a motion to purchase the mulch from Swifty. The motion was seconded and passed unanimously.
    • Mike will spray the weeds in the playscapes before the mulch is delivered on Monday, May 17.
  • The board discussed plans for the upcoming clean-up day.
    • Jason Willis volunteered to let the board use his power-washer, with water from Emily Kagey’s house and Jason’s house in the north park, and from Kyle Stone’s house in the south park.
    • The board will plan to do a raffle for participants, with gift cards as the prize.

Welcoming:

  • Three houses sold in March, and two house sold in April. Welcoming packages will be delivered to the new homeowners.

Social media

  • No Report.

Social

  • The board began planning for the annual picnic:
    • Plan to get individually wrapped food (e.g., Jimmy John’s subs, individual bags of chips)
    • Stacey will contact the Kona Ice truck, an Ice cream truck, and the bounce house company

Old business

  • Follow-up to the emergency meeting held in April:
    • Stacey has received an email from the Canton Forrest community association manager assuring us the removal of greenery is just “some clean-up along property lines to help with rodent habitat and allow contractors easy access to fallen trees in the future.”
    • Pickwick residents have spoken with Fox Creek residents, who have indicated their neighborhood is also very unhappy with the tree/shrub removal.
    • Sandra Dem Boer and Bev Bazzell have been in contact with the Canton Community Planning and Ordinance Offices.
    • Emily is going to reach out to a Fox Creek HOA Board member to see if they plan to pursue any further action, and if we can coordinate action. (Update: Emily has contacted the Fox Creek HOA, and they will be discussing this at their next meeting.)

New business

  • Canton is accepting applications for 2022 road projects. Pickwick was selected for one of the large projects in 2020 (for which a special assessment was collected). The board has an established plan to use some of the HOA savings to apply for new, smaller projects each year, to help avoid the need for assessments for a large project.
    • Jim Leddy has volunteered to submit the application for a smaller project this year and serve as the main contact point.
    • Areas of priority include two spots on Greenwood (including the intersection at Cortland and Greenwood), the intersection of Cortland and Hanford, the intersection of Pickwick and Brookshire, and a dip on Brookshire.

The meeting adjourned at 7:45 p.m.

The next meeting will be at 7:00 p.m. on Thursday, June 17, 2021. The meeting is scheduled to be in the north park pavilion, as weather permits.

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Pickwick Village calendar of upcoming events

ATTENTION PICKWICK VILLAGERS!!! Mark your calendars!

Below you will find some of the events and activities planned for this year.
Details, times, and locations will be email blasted and posted at each of the tiny libraries as the specific events get closer. Hope to see you!

Volunteer Neighborhood Clean-Up & Raffle – June 13

2nd Annual Pickwick Slow Roll Bike Parade – July 31

Neighborhood Garage Sale – August 12 – 15

Annual HOA Meeting – August 21 @ noon

Annual Pickwick Picnic, Movie Night & Campout – August 21

Movie Nights Under the Stars – TBA

Chili Cook Off & Fall Movie Night – October 2

Annual Halloween Parade – October 31 @ 5:30 p.m.

Annual Holiday Lights and Decorating Contest – End of Nov. – Dec.

Annual HOA Dues Due – March 31

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Pickwick Village Homeowner Association Board Special HOA Meeting April 13, 2021

Attendance (absent members are highlighted)

President: Stacey Krum

Vice President: Katy Marquart

Treasurer: Karen Ryan (via phone)

Secretary: Emily Kagey

Beautification: Mike Tykoski

By Laws: Kurt Richter

Welcoming: Kristin Noel

Social Media: Kyle Stone  (via phone)

Visitors: Bev Bazzell, Harrie Dem Boer, Sandra Dem Boer, Jacob Kagey, Wesley Krum, Butch Richards, Julie Sandler, Dianne Tykoski, Mark Windecke

The meeting was called to order at 7:00 PM.

In response to requests from residents, the HOA Board held a special emergency meeting on April 13 to discuss a time-sensitive issue: the ongoing removal of trees and greenery that line the neighborhood’s northern border and provide dedicated greenspace between Pickwick Village and the Canton Forest condos.

New business:

  • The Canton Forest condos have been clearing trees and brush, but there is a formal agreement between Pickwick Village and the condo association that the will maintain a greenspace “buffer zone” between the houses and condos. This agreement was signed and registered with Canton in 1989, when the condos were first being developed, as a requirement for allowing the land to be used for multi-family dwellings.
  • The agreement details the exact number and types of trees and other greenery, and the space, that is to be maintained.
  • The board heard comments from visitors regarding the history of this agreement, recent conversations and interactions that neighbors have had with those who are clearing the greenery in ways that violate that agreement, and changes they’ve noticed in the landscaping.
  • Stacey Krum reported that she has spoken with the vice president of the Canton Forrest association, but these conversations have not been productive in getting the association to stop removing the greenery.
  • Bev Bazzell was on the board at the time that the agreement was established. She has provided an unsigned copy of the agreement to the Board. Stacey is working with the Canton Department of Public Works to find out if they have the signed copy. [Update: Canton does have a signed copy on file.]
  • The board and visitors discussed plans to cease the removal of greenery and restore the greenspace to its required specifications:
    • Stacey will continue to work with Canton Township offices to determine where the signed copy currently resides. [It is on file in the Canton archives]
    • Stacey will contact the HOA and let them know we have documentation of an agreement that requires Canton Forest to maintain the greenspace according to the specifications drawn up in 1989.
    • If the email does not prompt a response and the cessation of clearing, the Pickwick Board will reach out to a lawyer with whom Bev has been in contact to begin pursuing legal action if necessary.

Old business/Reports

  • No other reports or business were discussed during the special April meeting. Reports will be updated at the May meeting.

The meeting adjourned at 8:00 p.m.

The next meeting will be at 7:00 p.m. on Tuesday, May 11, 2021. The meeting is scheduled to be in the north park pavilion, as weather permits.

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Pickwick Village Homeowner Association Board Monthly HOA Meeting March 23, 2021

Attendance (absent members are highlighted)

President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Ryan (via phone)
Secretary: Emily Kagey
Beautification: Mike Tykoski
By Laws: Kurt Richter
Welcoming: Kristin Noel (via phone)
Social Media: Kyle Stone

The meeting was called to order at 7:00 PM.

President’s report:

  • Stacey and Katy have begun planning dates for summer events. They will provide an update at the next meeting.
  • The pavilion in the north park and playscapes in the south park need to be cleaned.
    • Kurt has a power-washer that the board can use. Water can be run from the Kageys’ house in the north park and the Stones’ house in the south park.
    • The board discussed scheduling a “cleanup day,” where neighbors could volunteer to join the board in cleaning up trees, playscapes and the pavilion.

 

Vice President’s report:

  • No report.

Secretary:

  • No report. Minutes were approved via email.

Treasurer’s Report

  • As of the meeting time, approximately 60% of Pickwick households had paid their annual dues.
  • The budget is on track. For a copy of the budget, please contact treasurer@pickwickvillage.org

By-Laws:

  • No report.

Beautification:

  • Mike has been investigating options for reroofing the tiny libraries.
  • The company we use for lawn maintenance provided an estimate of $3290 to mulch playscapes in both parks.
    • Emily made a motion to pay for the mulch. The motion was seconded and passed unanimously.
  • The lawn contract has been finalized for the next two years.
  • Mike has been cleaning out the trash cans in the south park. The lawn company should begin doing that again soon, once they start their spring service.

Welcoming:

  • Two houses sold in February, and one house sold in March. Welcoming packages will be delivered to the new homeowners.

Social media

  • No Report

Old business

  • The board discussed investing in a more comprehensive plan to improve drainage in the south park, with an estimated cost of about $10,600. Emily made a motion to move forward with this plan. The motion was seconded and passed unanimously.

New business

  • None.

The meeting adjourned at 7:25 p.m.

The next meeting will be at 7:00 p.m. on Tuesday, April 13, 2021. The meeting is scheduled to be in the north park pavilion, as weather permits.

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Pickwick Village Homeowner Association Board Monthly HOA Meeting February 17, 2021

Pickwick Village Homeowner Association Board

Monthly HOA Meeting

February 17, 2021

 

Attendance (absent members are highlighted)

President: Stacey Krum

Vice President: Katy Marquart

Treasurer: Karen Ryan

Secretary: Emily Kagey

Beautification: Mike Tykoski

By Laws: Kurt Richter

Welcoming: Kristin Noel 

Social Media: Kyle Stone

 

Guests: Bob Cieslak, Wesley Krum, Aakash Patwa, 

 

The virtual meeting was called to order at 7:00 PM.

 

President’s report:

  • Stacey provided updates on two projects discussed at the previous meeting: Solar lights have been installed on the Barchester island, and signs warning residents of potentially icy conditions have been placed by the South Park path.
  • Karen and Stacey have been in contact with a homeowner who has one of the outstanding liens; the property is selling, so the lien should be cleared soon. 
  • Snowplowing was an issue during the large snow we had this month. Many board members were in frequent contact with the plow company throughout the first day after the large snowfall; and while the results were not quite as fast as we would hope, they have now completed all plowing. 
  • Stacey was contacted by Michael Toth, who owns MT Lawn Care LLC. His son would like to submit a quote for plowing in the future. (Update: Michael has also contacted the board since the February meeting to inquire about submitting a quote for mowing, mulch, trimming, and spring/fall cleanups.)

Vice President’s report:

  • No report.

 

Secretary:

  • No report. Minutes were approved via email.

 

Treasurer’s Report

  • As of the meeting time, approximately 100 houses had paid their annual dues. Use of the online payment system has been comparable to last year’s usage, so far. 
  • The budget is on track. For a copy of the budget, please contact treasurer@pickwickvillage.org

 

By-Laws:

  • No report.

 

Beautification:

  • Mike was in frequent (almost every hour) contact with the plow company during the heavy snowfall. Our contract does not specify a time by which plowing must be completed, but rather says it must be done in a “reasonable amount of time.” Mike is working with the company to better define what is reasonable. They did get the snow completely cleared within 24 hours of start of snow. It wasn’t what we were hoping for, but this contract with this company was the result of a last-minute change that was out of the board’s control. 
  • Mike suggested that, as the dues increase, the board may want to look into putting more money toward plowing, as this is an area where residents are frequently concerned, so would warrant greater investment. 
  • Mike is going to talk to Charlie (of J. Averie) and Matt (of Swifty) to clarify what we’d like for the future and see what can be done.  

 

Welcoming:

  • One house in the subdivision sold at the end of December; the new owners will receive their welcome package soon.
  • One house sold on February 8 (but had not yet posted as sold as of meeting time). One house is for sale by owner, and one house is pending sale.   

 

Social media

  • One pavilion reservation has come through for the spring/summer.

 

Old business

  • Mike will review the contract with Reliable for the South Park drainage and work with Karen to send payment for the deposit.
    • Mike suggested that the board go with the larger, more complete project; rather than spend approximately $5,000 to perhaps only partially fix the problem, it may be worthwhile to spend the full amount (closer to $9,000) for the full scope of what Reliable suggests.
    • The board was in agreement with this plan.  
    • Board members also would like to purchase river birches for the South Park as a continued approach to supporting better drainage. 

 

New business

  • Prior to the meeting, Karen and Mike provided drafts of the 2021 budget. Board members will review the draft and work on finalizing the budget and plans for future projects at the March meeting. 
  • Katy suggested that the board begin planning dates for summer events. Katy and Stacey will meet to begin planning, and the board will discuss at the March meeting.

 

Remarks from visitors

  • Bob thanked the board for efforts to address the South Park drainage. He also reported that the snow plow company left a large pile of snow and ice blocking part of his driveway and the street. He understood that they were likely in a hurry, but requested that snow be distributed to more, smaller piles if another large snow comes again.
  • Aakash thanked the board for welcoming him and his wife. They are very excited to be part of this neighborhood.

 

The meeting adjourned at 7:45 p.m. 

 

Due to COVID-19 restrictions, HOA Board meetings are being held virtually. The next meeting will be at 7:00 p.m. on Wednesday, March 17, 2021. For a link to join the meeting, email president@pickwickvillage.org.

 

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Pickwick Village Homeowner Association Board Monthly HOA Meeting January 21, 2021

Pickwick Village Homeowner Association Board

Monthly HOA Meeting. January 21, 2021

Attendance (absent members are highlighted)

President: Stacey Krum

Vice President: Katy Marquart

Treasurer: Karen Ryan

Secretary: Emily Kagey

Beautification: Mike Tykoski

By Laws: Kurt Richter       

Welcoming: Kristin Noel

Social Media: Kyle Stone

 

The virtual meeting was called to order at 7:00 PM.

 

President’s report:

  • 165 houses participated in the annual holiday lights contest (up from 117 in 2019). The 2020 winners were:
    • First place: 42063 Greenwood
    • Second place: 6711 Brookshire Drive
    • Third place: 6108 Courtland Drive
    • Honorable mention: 42050 Hanford, 42047 Hanford, 42035 Hanford, 6817 Brookshire Drive, 6199 Courtland

 

Vice President’s report:

  • No report

 

Secretary:

  • No report.

 

Treasurer’s Report

  • Notice of the annual dues will be mailed by January 31. Dues will be $112 (homeowners paying online will also pay a small processing fee of $3.55). The amount reflects a 3% increase over the previous year, in accordance with the Pickwick Village by-laws. Preliminary plans for 2021 projects can be found in the August 2020 meeting minutes.
  • The outstanding lien on one home was paid on time in 2020; only two liens remain. Karen will include notice of any outstanding liens in the annual dues letters.
  • Karen presented the treasurer’s report, and the budget is on track. For a copy of the budget, please contact treasurer@pickwickvillage.org

 

 

By-Laws:

  • No report.

 

Beautification:

  • The snowplow contract was finalized in December. Based on board members’ observations, it appears the company has completed two plowings.
  • The roofs of the tiny libraries need to be repaired before spring, to avoid leakage. Kyle is going to look into the process for doing this.
  • Mike has been checking the trash in the North and South Parks to ensure they do not overflow in the winter months, when the landscape company does not maintain the parks.
  • Mike has received quotes for the 2021 landscape service. The quote from J. Averie, the company used in 2020, was the lowest quote. Based on the quality of service received in summer 2020, the board is in favor of re-signing with J. Averie.
  • The board discussed the need to clean up the North Park pavilion and the South Park playscape. Board members plan to take on these projects in the spring, once weather allows.

 

Welcoming:

  • No report.

 

Social media

  • The website has been updated to reflect the 2021 dues information and to remove language referring to the past special assessment.

 

Old business

 

New business

  • Katy mentioned that the path in the south park is quite icy. The plow/landscape company does not maintain parks in the winter.
    • The board discussed purchasing signage to alert residents to potentially icy conditions.
    • Emily made a motion to spend up to $35 to purchase signs. The motion was seconded and passed unanimously.
  • Stacey priced out cost of two solar lights for the main entrance on Barchester, to improve visibility of the subdivision entrance (based on resident feedback). The cost would be approximately $35-$40 for a set of 2.
    • Emily made a motion to do purchase the lights. The motion was seconded and passed unanimously.

 

The meeting adjourned at 8:00 p.m.

 

Due to COVID-19 restrictions, HOA Board meetings are being held virtually. The next meeting will be at 7:00 p.m. on February 17, 2021. For a link to join the meeting, email president@pickwickvillage.org

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Pickwick Village 2020 Neighborhood Holiday Outdoor Lights & Decorating Contest Results

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Pickwick Village Homeowner Association Board Monthly HOA Meeting – November 11, 2020

Pickwick Village Homeowner Association Board Monthly HOA Meeting November 11, 2020

Attendance (absent members are highlighted)

President: Stacey Krum
Vice President: Katy Marquart
Treasurer: Karen Ryan
Secretary: Emily Kagey
Beautification: Mike Tykoski
By Laws: Kurt Richter
Welcoming: Kristin Noel
Social Media: Kyle Stone

The virtual meeting was called to order at 7:10 PM.

President’s report:

The holiday lights contest is coming up. Judging dates will be announced on the flyer that will be sent out to residents. (Update: Judging will take place December 20; all lights must be on by 6:30 p.m.)

Jim Leddy contacted the township about applications for a 2022 roads project; it is still too early to apply.

The newsletter is finished and ready for proofreading and final dates to be added, in time to go out with the annual notice of dues in early 2021.

Stacey received a few calls about the streetlight at Lilley and Barchester being out. She submitted a repair request on November 2. She has also submitted a repair request through Plymouth Canton.

The tiny library roof project has not been completed yet.

Vice President’s report:

No report

Secretary:

Minutes from the October meeting were approved via email.

Treasurer’s Report

Karen presented the treasurer’s report.

The insurance should be coming in the next week or so. Karen is just waiting on contact information for the plow company to begin paying on the snow contract.

By-Laws:

No report.

Beautification:

Mike received an updated quote on the snow contract.

The board could pay for unlimited plows, but the price would be higher than the previous contract. However, the board can get 11 guaranteed plows, and have intersections salted, for $7,700.

The board discussed the options and considered that we have not had more than 10 snow occurrences with 2+ inches in recent history.

The board discussed the need to salt every intersection or just main intersections (excluding courts) and determined that the best value and use of association resources would be to salt main intersections.

Emily made a motion to contract for 11 plows, with salt at main intersections. The motion was seconded and passed unanimously.

UPDATE: Since the meeting, that plow company contracted with other clients and will not be able to add Pickwick. Mike reached to additional companies; while many are no longer taking on new clients, he was able to get a bid with Executive Property for $7265. This would provide unlimited plows (when snowfall is 2 inches) and salt at the intersections. The board voted via email to approve this contract.

Mike and Stacey have reached out to Charlie at J. Averie to get paperwork that releases the board from the snow portion of our contract for this year only.

Mike is going to plan to empty trash cans in the parks once a month during the winter months.

Mike received a new estimate on drainage options for the south park. Adding extra drainage on just the front side of the playscape, plus extra dirt and grass, would be approximately $5000. This should take care of the main flooding concerns around the pathway and the playscape.

Emily made a motion to approve this work. The motion was seconded and passed unanimously.

Welcoming:

Three Pickwick houses sold in October.

Social media

Kyle will post the flyer about the upcoming lights competition.

Old business

None.

New business

None

The meeting adjourned at 7:30 p.m.

For the fall and winter months, the board will transition back to virtual meetings. The next is scheduled for 7:00 p.m. on Tuesday, December 15. Stacey will send out a link for the meeting.

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4th Annual PICKWICK VILLAGE 2020 NEIGHBORHOOD HOLIDAY LIGHTS & DECORATING CONTEST

Let’s light up Canton again this year! EVERYONE is invited and encouraged to participate in our 4thAnnual Pickwick Holiday Lights Decorating Contest!
WHAT ARE THE RULES? – There are NO LIMITS! Express your Pickwick holiday design style and spirit on the outside of your home.
Judging will be conducted by top-secret judges on DECEMBER 20th beginning at 6:30 p.m. ALL participants MUST have their outdoor lights up & displays ON by 6:30 p.m. in order to be judged!
The TOP 3 winners will receive a special prize and bragging rights for a FULL year!
COME ON PICKWICK VILLAGERS, BRIGHTEN UP THE HOLIDAYS!
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